No matter how large or small your fleet is, every fleet-based business needs a comprehensive driver safety policy.
Fleet safety policies are formalized rules and guidelines that establish the policies and procedures required to maintain a safe workplace. They achieve this by:
1. Providing rules for safe conduct and vehicle operations.
2. Outlining disciplinary procedures for unsafe driving and moving violations, as well as reward programs for safe drivers.
3. Defining protocol for accidents or collisions
4. Giving drivers the confidence of knowing that their employer is committed to their safety and the safety of all motorists.
Creating a new fleet safety policy takes time and effort, but can bring significant benefits to your business, including:
Learn more about fleet safety policies and why your business needs one.
To help your business define your own fleet safety policy, we've created a simple step-by-step guide to help you navigate the process.
The first step in creating a new fleet safety policy is to identify who will be affected by the policy. At a minimum, this will include your drivers, human resources and legal teams, and management.
When you understand who will be impacted by your policy, you can ensure that every team and individual employee in your organization has a chance to contribute to the shaping of your new rules and guidelines. This helps to create a stronger policy that actually addresses the issues faced by each stakeholder.
The most successful fleet safety policies are applied and enforced throughout the entire organization. Buy-in from the highest level of management is essential for achieving company-wide support.
In order to earn management support for your policy, create a brief outline that explains what the policy is and why your fleet needs it. If possible, get a statement of support in writing that you can pass along to key stakeholders or include in your finalized policy document.
The specific content of your policy will depend on your business, but there are a few things every fleet safety policy should include or address:
Drivers are the primary stakeholder in any fleet safety policy. Soliciting their input while you're forming the contents of the policy helps ensure driver buy-in, and also ensures the policy's effectiveness by incorporating the expertise of those behind the wheel.
Once you've decided on the content of your policy and consulted with your drivers and other key stakeholders, you can formally announce and implement the program. Formal announcements should be led by approval and endorsement from the highest level of executive in order to ensure company-wide implementation. When you announce your new fleet safety policy, explain why you've created the program and outline the details, as well as how the new policy will benefit drivers and the entire company.
The key to ensuring a successful roll-out is to create a company culture where safety is a part of your everyday operations. Regular memos and safety reminders, discussions of safety policies at meetings, and ongoing communication are key to the successful implementation of your fleet safety program.
By formalizing expectations, rules, and guidelines for safe driving behavior, fleet safety policies create a culture of safety that can help reduce accident costs, lower insurance premiums, and improve your overall fleet operations.
GPS tracking devices support fleet safety policies by providing valuable insights into how drivers operate their vehicles, enabling fleet managers to identify unsafe behaviors and reward safe drivers.
Read more about how GPS tracking devices can help improve your fleet safety.