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Part 5: 3 Ways GPS Tracking Simplifies Fleet Management

By Jessica Stoddard Back to Home on June 20, 2016
Ultimate Guide

Managers at fleet-based businesses are responsible for overseeing a variety of moving parts, including drivers, vehicles, and heavy equipment. From keeping costs low to tracking assets, GPS tracking devices can improve fleet management and benefit your business in a number of ways.

GPS tracking makes fleet management easy by giving fleet managers the tools and information they need to compare drivers, automate maintenance, and streamline business operations without spending hours at their desks analyzing data.

Let's take a closer look.

Compare drivers

Comparing drivers helps fleet managers quickly identify which drivers operate their vehicles safely and which drivers frequently commit unsafe or wasteful driving behaviors like speeding, harsh braking, or excessive idling.

With GPS tracking, fleet managers can monitor individual driver behavior over time and even review stacked rankings of all their drivers. They can then use this information to determine where their fleets and drivers can improve their operations, and in turn reduce costs, increase efficiency, and reach more customers every day.

Compare Driver Chart

Nathan, the manager at ServePro in Columbus, OH, used his GPS tracking devices as a learning tool to help him understand and optimize the routes his individual sales representatives take:

"We have two sales reps: one for the Northeast, and one for the Southwest. We installed [GPS tracking devices] in their vehicles for a period of time to provide feedback. Then we used the route replay to evaluate, adjust, and coach them on how to save time."

GPS tracking helped Nathan understand each representative's unique routes and schedules, which in turn allowed him to improve their routes so they could complete their sales calls more efficiently.

Automate vehicle maintenance

One of the most valuable features of GPS tracking is the ability to automate fleet maintenance.

Instead of manually tracking maintenance schedules for individual vehicles, fleet managers can input service schedules based on mileage, hours worked, or scheduled service dates and receive automatic reminders when service is due.

Maintenance Reminder

Joey, the service manager at Harris Integrated in West Columbia, SC, says the ability to automate maintenance schedules is his favorite GPS fleet tracking feature:

"Fleet maintenance is the biggest nightmare of any fleet service department. I used to leave it up to the drivers to get oil changes. Now I can set up oil changes as a maintenance reminder, and they will automatically get a reminder."

Streamline business operations

GPS tracking is a powerful tool for managing commercial, industrial, or institutional fleets. Only GPS tracking can provide fleet managers with valuable insights into how their drivers behave in the field, allowing them to:

  • Improve driver safety using real-time alerts and daily safety report cards for individual drivers and entire fleets.
  • Dispatch vehicles efficiently by quickly locating the nearest vehicle to any location and easily plotting the most efficient route to any service call.
  • Simplify payroll by identifying start and stop times for each driver's day and reducing overtime.
  • Replay routes on an interactive web-based dashboard or using their mobile app to view where their vehicles stop and for how long, as well as plan more efficient routes between locations.
Route Replay

Marlon, the safety director at ES&H in Lakeway, TX, uses GPS fleet tracking to optimize his operations by more effectively dispatching and routing his drivers:

"If [the drivers] are not overly familiar with the area, we can map it out for them and make it easier for them to get there so they don't waste time and get there quickly."

GPS fleet tracking also helps Marlon keep his drivers on schedule, ensure accurate payroll, and prevent unauthorized use of company vehicles:

"We know if someone is leaving for the job site and taking too long, or going to an area they shouldn't be in, or misusing the company vehicle. We also know if they are not spending enough time on the job site. If we are paying them and they aren't working, that's wasteful, so it saves money."

GPS tracking tools and features

In Part 6 of the Ultimate Guide to GPS Tracking for Business, we'll take a closer look at nine tools and features you should look for in a GPS tracking system. Stay tuned to learn more.

Read More

Part 1: Which Businesses Can Benefit from GPS Tracking
Part 2: How GPS Tracking Reduces Costs and Increases Revenue
Part 3: 3 More Ways GPS Tracking Benefits Your Business
Part 4: Reduce Theft and Monitor Asset Usage with GPS Asset Tracking
Part 5: 3 Ways GPS Tracking Simplifies Fleet Management
Part 6: 8 Powerful Features that Only Come with a GPS Tracking Device
Part 7: How does GPS Tracking Work?