8 Best Options for Trucking Software for Small Fleets in 2026

Running a small fleet means juggling routes, drivers, fuel costs, safety, and customer expectations all at once — often with a tiny office team if you’re lucky. But you don't have to carry all that stress on your own. Trucking software for small fleets can help you see what’s happening in the fields so you can make better decisions and focus on running — and growing — your business.

With tools that offer features like GPS-based vehicle monitoring, smarter routing, and predictive maintenance, you can cut fuel use by about 15%, spend roughly 20% less time on repairs, and complete deliveries around 25% more efficiently. Check out eight options that can help you achieve these results.

1. Linxup

Best for: Small fleets that want clear monitoring and fast setup

Contract options: Month-to-month pricing with no long-term contracts, so you’re not locked in if your needs change

Linxup offers a straightforward fleet management system built for those who spend more time in trucks than behind desks. It helps you keep tabs on vehicles and equipment, improve day-to-day fleet safety, and make smarter calls without digging through complicated reports. 

The platform works especially well for service- and delivery-based fleets with fewer vehicles. It comes with a quick setup and an easy-to-learn interface. Plus, the data is designed to be useful right away.

That said, Linxup may not be the best fit for very large fleets that need heavy customization or deep enterprise integrations. For small to mid-sized operations that want reliable monitoring, practical insights, and predictable pricing, it hits the sweet spot.

Pricing: Linxup offers transparent, per-vehicle pricing that varies by plan and hardware type. It starts at $25 per monthly service and comes with options for vehicle tracking, asset monitoring, and add-ons like dash cams. Plans are billed monthly, and you can scale up or down as your fleet grows.

Key features:

• GPS-based vehicle monitoring shows where vehicles are and how they’re being used in real time.
• Driver behavior reports help coach safer driving habits and stronger fleet safety programs.
• Route history and trip details make it easier to spot inefficiencies and wasted miles.
• Maintenance alerts help you stay ahead of service needs and reduce unexpected downtime.
• Asset monitoring keeps tabs on trailers and equipment, even when they’re off the road.
• Dash cam options provide video context for incidents and driver coaching.
• Mobile and web access let you check fleet activity from the office or the field.
• Driver Safety Score and Leaderboard turn telematics data into measurable scores based on your fleet’s safety priorities.  

2. TruckingOffice

Best for: Owner-operators and very small fleets that need simple trucking management without extra complexity

Contract options: Monthly subscriptions with no long-term contracts and a free 30-day trial so you can test before you commit

TruckingOffice is a web-based trucking management system that helps small carriers organize the nuts and bolts of their business — from dispatch and driver pay to invoicing and International Fuel Tax Agreement (IFTA) reporting. You enter loads, get trip details, and let the software handle calculations so paperwork doesn’t eat up your day. 

It’s built for owner-operators and small trucking businesses that want a straightforward way to keep records, manage expenses, and stay compliant without paying for tools they’ll barely use. 

The downside is that TruckingOffice isn’t a full-on fleet management system with real-time vehicle monitoring. Its interface shows its age compared to newer platforms, which means larger fleets or businesses that want live fleet data might find it limited.

Pricing: Plans start around $20 per month for owner-operators with one to two trucks, $45 per month for mid-size fleets, and $75 per month for larger fleets. All plans come with a free trial. 

Key features:

• It calculates dispatch details and invoices so you can get paid faster without manual math.
• IFTA reporting helps you stay compliant and avoid penalties.
• Mileage tracking and expense records keep your books straight.
• Driver settlement tools take the guesswork out of pay calculations.
• Cloud access lets you work from any device with an internet connection.

3. Motive

Best for: Growing fleets that want advanced safety tools and deeper fleet visibility

Contract options: Subscription-based plans, typically billed annually, with pricing that scales by vehicle and feature set

Motive delivers robust fleet management technology designed for fleets that want more than basic monitoring. It combines GPS data, driver safety tools, and compliance features into one platform, giving you a detailed view of how vehicles and drivers operate day to day.

This system is often a good fit for trucking fleets that are scaling fast or need stronger safety and compliance support, especially around electronic logging devices (ELDs) and video-based coaching. 

The trade-off is complexity. Motive’s tools can feel heavy for smaller fleets that just want quick answers. Costs can also rise as you add features, which may be more than some small operators need.

Pricing: Motive uses custom pricing based on fleet size, hardware, and selected features, with separate costs for add-ons like AI dash cams and advanced safety tools.

Key features:

• GPS tracking provides real-time vehicle location and detailed trip history.
• Driver safety tools use video and data to help identify risky behaviors.
• ELD compliance tools support hours of service (HOS) logging and reporting.
• Maintenance insights help schedule service and reduce unplanned downtime.
• Fleet reports turn raw driving data into usable insights for managers.

4. Azuga

Best for: Those who want a GPS-powered fleet management technology with strong safety and driver tools

Contract options: Monthly per-vehicle plans that scale with features, typically with longer-term commitments required

Azuga offers a cloud-based fleet management system built on real-time GPS, driver performance data, and practical fleet insights that are easy to access from your phone or browser. It helps you see where vehicles are while supporting safer driving habits and simplifying routine tasks like maintenance planning and reporting.

Small and mid-sized fleets in trucking, service, and field work will appreciate how Azuga wraps monitoring, safety scoring, and basic compliance into one platform. 

That said, its dashboard can feel a bit dated. Plus, the range of features can be more than some very small fleets need, especially if you don’t plan to use advanced safety tools or deeper analytics right away.

Pricing: Azuga’s pricing starts around $25 per vehicle per month for core GPS tracking and reporting. Higher tiers ($30-$35 per vehicle per month) add safety, diagnostics, and bespoke support options. 

Key features:

• GPS tracking lets you see where every vehicle is and follow trip history in real time.
• Driver safety scores and rewards encourage safer habits on the road.
• Alerts and customizable geofencing help you notice stopped vehicles, speeding, or out-of-bounds activity.
• Vehicle diagnostics and scheduled maintenance reminders help reduce breakdowns.
• Reporting tools turn GPS and performance data into simple insights you can act on.

5. Samsara

Best for: Fleets that want powerful fleet management analytics with real-time GPS and safety insights

Contract options: Subscription-based plans, usually annual, that bundle hardware and software with tiered feature levels

Samsara is a feature-rich system that brings together GPS tracking, driver safety tools, and fleet management analytics in one platform. It gives you deep visibility into how vehicles are moving, how drivers are performing, and where inefficiencies are slowing you down.

This makes Samsara a strong choice for fleets that want data they can act on. Small and mid-size trucking or service fleets can use its analytics to spot trends, simplify compliance, and support safer driving. 

For very small fleets that only need basic monitoring, though, Samsara may feel like more system — and more cost — than necessary, which is why some owners start looking at Samsara alternatives.

Pricing: Plans vary by fleet size and feature set, with hardware included in the subscription. Samsara typically offers tiered pricing that increases as you add analytics, cameras, or advanced reporting.

Key features:

• Real-time GPS tracking shows exact vehicle locations and trip history.
• Fleet management analytics turn GPS, safety, and performance data into actionable insights.
• Driver safety tools include alerts, coaching tools, and optional AI-powered cameras.
• Maintenance tracking helps you schedule service before issues grow into bigger problems.
• Mobile and web access make it easy to check fleet data from the office or the field.

6. Geotab

Best for: Fleets that want strong scalability and data-driven fleet management analytics

Contract options: Subscription-based plans with annual commitments, where pricing depends on vehicle count and selected add-ons

Geotab delivers a flexible fleet management system built around powerful data tools and GPS-based insights. It gives you detailed information on vehicle performance, driver behavior, and safety trends — all in a platform that scales as your fleet grows.

Geotab’s analytics can be a big help for small to mid-size fleets that want to dig into performance trends and use data to guide decisions. But its depth can feel like overkill if you’re just looking for simple tracking and quick answers. Smaller fleets without dedicated admins may find the setup a bit challenging at first.

Pricing: Pricing is tiered by feature level and fleet size, typically with an annual subscription fee. Costs vary based on bundles that include GPS tracking, safety tools, and advanced analytics.

Key features:

• GPS tracking provides real-time vehicle location and detailed trip logs.
• Advanced fleet management analytics turn raw data into insights you can act on.
• Driver safety scoring and reports help support safer driving habits.
• Engine diagnostics and maintenance reminders help you manage uptime.
• Custom reporting lets you focus on the metrics that matter most to your business.

7. HOS247

Best for: Fleets that want a reliable, easy-to-use truck GPS system with built-in compliance tools

Contract options: Flexible month-to-month plans with no long-term lock-ins and the ability to scale up as your business grows

HOS247 combines a practical GPS fleet tracking solution with electronic logbook and compliance tools for trucking businesses. Its real-time GPS lets you see where your vehicles are and track mileage for IFTA reporting. It also helps you keep basic vehicle data in one place without complicated setup or extras you’ll never use.

It’s a good fit for small to mid-size trucking fleets and owner-operators who want a dependable truck GPS along with HOS logs and simple fleet visibility. The interface leans more straightforward than flashy, so it’s perfect if simplicity matters more than deep analytics. 

Fleets that want advanced driver coaching or heavy analytics might find it less robust than some of the higher-tier platforms, though.

Pricing: Plans start at around $19 per vehicle per month for basic ELD compliance and reach $22-$25 per vehicle per month when you include GPS tracking and IFTA features.

Key features:

• Real-time GPS tracking provides up-to-the-minute location and route history.
• Built-in ELD keeps logs compliant with HOS rules.
• Mileage and jurisdiction reporting help simplify IFTA filing.
• Engine diagnostics and maintenance reminders support basic upkeep.
• The web-based portal makes fleet info easy to access on any device.

8. Truckbase

Best for: Owner-operators and small fleets that want simple load, dispatch, and fleet job tracking

Contract options: Custom options built around your fleet and workflows

Truckbase focuses on the part of trucking that matters most to small operators: keeping track of loads, dispatches, and paperwork without heavy tech overhead. It gives you one place to manage jobs, track mileage, and handle billing, which cuts down the time you spend jumping between apps or spreadsheets.

This makes it a solid choice for owner-operators or small fleets that don’t need full GPS tracking or deep analytics. But if your priority is real-time vehicle monitoring and advanced fleet insights, Truckbase may feel a bit too basic.

Pricing: Truckbase doesn’t list fixed pricing online. Instead, pricing starts around a base rate (often cited around $290 per month) and is customized based on your fleet size, billing structure, and feature needs.

Key features:

• Load and dispatch management tools help you plan jobs and keep work moving smoothly.
• Mileage tracking supports accurate billing and cleaner operational records.
• Automated invoicing helps you send bills faster and cut down on manual paperwork.
• Job statuses and document management tools help keep your back office organized.
• Driver settlement tools help calculate pay and maintain clear payment records.

Key trucking software features to look for

The best fleet management software helps save time, keeps drivers safer, and gives you better control of fleet management costs.

Here are the must-have features for any strong trucking software:

• Real-time GPS tracking: This lets you see where your vehicles are at all times, so you can handle route changes and check arrivals without calling drivers.
• Maintenance scheduling and alerts: The software should track service needs and remind you when trucks are due for maintenance, which helps avoid breakdowns and expensive repairs.
• Electronic logging and compliance tools: These make HOS and IFTA reporting easier and more accurate, cutting down on paperwork and risk of fines.
• Automated dispatch and load planning: This helps you assign jobs, plan routes, and adjust schedules quickly — especially helpful when plans change mid-day.
• Driver behavior insights: These insights show patterns about poor driver behavior like harsh braking or speeding, helping you coach drivers and keep your fleet safer.
• Reporting and analytics: Analytics turns raw data into clear trends so you can see where money is going and make better decisions about fleet management costs.
• Mobile access for drivers and managers: Mobile access lets your team use the system from anywhere, so updates happen in real time and everyone stays on the same page.
• Custom safety scoring: Safety scores let your team measure and track driver safety based on the telematics data that matters most. Choose a tool with a leaderboard or reporting option to track progress over time and share information with insurers that could lower premiums.

How to choose the right trucking software for your fleet

Finding the right trucking management software shouldn’t feel like a gamble. You need to choose a system that actually solves real problems for your crew, saves you time, and monitors what you spend. 

Here are some tips to pick the right tool:

1. Identify your key challenges first: List the biggest headaches you face, whether it’s paperwork piling up, tracking vehicles in real time, or keeping drivers compliant. Knowing your top issues helps you zero in on tools that actually help.
2. Evaluate core features against your list: Match what you need with what each platform offers. If a system doesn’t solve your biggest pains, it’s probably not the right fit.
3. Set your budget and compare pricing models: Look at how each provider charges. Is it per vehicle, per user, or feature tiers? Get clear on monthly vs. annual costs, hardware fees, and any add-ons so you know the true cost before you sign.
4. Check mobile-friendliness: Make sure the software works well on phones and tablets. Managers and drivers should be able to use it on the go without frustration.
5. Read reviews from real users: See what other fleet owners say about reliability, support, and ease of use. Honest feedback from people like you gives insight beyond marketing claims.
6. Take advantage of free trials or demos: A hands-on test is one of the best ways to tell if a system fits your workflow and feels intuitive for your team.
7. Think about future needs, not just today: Pick a tool that can grow with you. A system that seems like enough right now might hold you back as your fleet gets busier or your needs get more complex.

Streamline your small fleet with Linxup

Small fleets face real fleet management challenges every day, such as tight schedules, rising fuel costs, and limited time to chase down answers. And when you don’t have clear visibility, these small issues can turn into long days fast.

Linxup can help you tackle these challenges and streamline your operations. Our GPS fleet monitoring solution helps you spot inefficiencies early, reduce idle time, and keep vehicles in shape. The best part? You can do all of this without a complicated setup or extra admin work.

Book a free demo today to see how Linxup can simplify fleet operations, improve visibility, and help your business grow.